How To Source A Quote In An Essay Apa

MLA: Using Sources Correctly

There are three main ways to uses sources in your research paper. You may quote. You may paraphrase. Or you may summarize. All three require an in-text (parenthetical) citation!

In-text Citations

You CANNOT use information from any website or published book unless you give the author (or site) credit--BOTH inside your text and at the end of your paper.  In other words, it is NOT enough to simply list the sources you used on a Works Cited Page or References List. 

As your instructor reads your essay, he or she should clearly be able to see which sentences, facts, or sections of your essay came from Source A, Source B, or Source C, etc. by looking at your in-text citations.

You can give credit to your sources within your text in two different ways: by using a signal phrase or by simply using an in-text citation. 

Signal phrase:  a signal phrase lets the reader know, right at the beginning of the sentence, that the information he or she is about to read comes from another source.

Example:  Your paper might say something like....According to John Smith (2006), author of Pocahontas Is My Love, "Native American women value a deep spiritual connection to the environment."

Notice that since I took a direct quote from John Smith's book, I placed those words in quotation marks.  Notice also that I placed the date that the book was published directly after the author's name in parentheses--this is proper APA format.  Finally, notice that because I explained WHO wrote the book and WHAT book it comes from, the reader is easily able not only to find the source on his/her own to check my facts, but the reader is also more likely to believe what I have to say now that they know that my information comes from a credible source.

For Web Sources: If I was using a particular website (instead of John Smith's book), the signal phrase would look exactly the same, but I would say "According to Pocahontasrules.com..."     

In-Text Citation:  Use an in-text citation in situations where you are not quoting someone directly, but rather using information from another source such as a fact, summary, or paraphrase to support your own ideas.

Example:  She stated, "Students often had difficulty using APA style," but she did not offer an explanation (Jones, 1998, p. 199).

Notice that it's clear within this sentence that I'm referring to a certain person's beliefs, but since this person's name does not appear at the beginning of the sentence, I have placed her name, the year that her article was published, and the page number where I retrieved this information in parentheses at the end of the sentence.

Information on how to format an in-text citation


Summarizing Sources

Summarize an article or a larger section of an article whenever you simply want to present the author's general ideas in your essay. 

How to Write an Effective Summary:  Cover up the original article, it is key that you not quote from the original work.  Restate what you've read in your own words, and be sure to give the author credit using an in-text citation. 

Example:  Congressman Joe Smith (2009) believes that our approach to reforming the healthcare system is backwards and costly.  He discusses our rising national debt in "Healthcare: Let's Talk" and lists several statistics to prove that Obama's new plan will only make things worse.

Summaries are most often used to condense larger texts into more manageable chucks. However, as a writer you should be aware that this more manageable chunks and easily become vague and weigh your paper down with fluff.

Paraphrasing Sources

Paraphrase your sources whenever you believe that you can make the information from a source shorter and/or clearer for your audience.  A paraphrase is NOT an exact copy of the original, simply changing a few words here and there is NOT acceptable. 

Take a look at these examples:     

The original passage from The Confident Student (6th ed.):  “Whatever your age, health and well-being can affect your ability to do well in college.  If you don’t eat sensibly, stay physically fit, manage your stress, and avoid harmful substances, then your health and your grades will suffer” (Kanar 158).  

A legitimate paraphrase: No matter what condition your body is in, you can pretty much guarantee that poor health habits will lead to a lack of academic success.  Students need to take time for their physical and emotional well-being, as well as their studies, during college (Kanar 158). 

A plagiarized version:  No matter how old you are, your well-being and your health can impact your ability to do a good job at school.  If you choose not to eat well, exercise, deal with stress, and avoid getting drunk, then your grades will go down (Kanar 158).

Because the art of paraphrasing is more concise than summarizing, a true paraphrase shows that you as a researcher completely understand the source work.

Quoting your sources

If you need help incorporating your sources into your essay, the first thing you'll need to remember is that quotes cannot stand alone--they can't be placed in a sentence all by themselves.  You need to make each quote a part of your essay by introducing it beforehand and commenting on it afterward.  

Think of each quote like a sandwich—the quote is the meat on the inside, but before you taste the meat, you must also be introduced to the sandwich by the bread. After you bite down on that meat, you need the other piece of bread to round out the meal.

The top piece of bread will tell us where the quote came from and/or how it fits in with what’s already been discussed in the essay.  The bottom piece of bread points out what was important about the quote and elaborates on what was being said.


Quoting FAQ’s

How do I use partial quotations to liven up my writing?

Be sure to introduce the author from the source work within the sentence itself  and use quotation marks. No comma is necessary to introduce the quoted phrase.

Example:

Margaret Reardon points out that today's economy cars are "better equipped" to handle accidents than the smaller cars of the past.

What are block quotations and how are they handled?

Block, or indent, quotations longer than four lines of type. When a quotation is indented, the use of quotation marks is not necessary, and the page number is included outside the ending punctuation.

Example:

Jordan stated:

Like many people who enjoy a leisurely pace of living with such attendant activities as reading, painting, or gardening, I often long for a simpler time, a time when families amused themselves by telling stories after supper, as opposed to watching Baghdad get bombed. (1)

Block quotes are indented by one inch, and should be used sparingly.

How do I punctuate shorter quotations?

For a quotation shorter than four lines, quotation marks are used and the page numbers fall inside the ending punctuation.

Example:

According to DR. Shannon Marcus:  "Many of our student's personal decisions will have the inherent dangers of instant gratification, and so will their political decisions," (548).

Do I use a comma or a colon to introduce a quotation?

A quotation is usually introduced by a comma or a colon. A colon precedes when a quotation is formally introduced or when the quotation itself is a complete sentence, but either no punctuation or a comma generally precedes when the quotation serves as an integral part of the sentence.

Compare:

Shelley argued thus: "Poets are the unacknowledged legislators of the world."

but

She thought poets "the unacknowledged legislators of the world."

or

"Poets," according to Shelley, "are the unacknowledged legislators of the world."

or

Coleridge's "Rime of the Ancient Mariner" concludes: "A sadder and a wiser man, / He rose the morrow morn."

How do I correctly change a quotation to suit my purpose, such as to identify a pronoun?

Often, a quotation you wish to use includes a pronoun instead of a name. Since you must copy the quotation verbatim, you should insert the name after the pronoun to clarify who you are talking about. Use brackets (not parenthesis).

Example: "He [Clapton] got the chills when he listened to that material recently."

What if my quotation contains a mistake?

Additionally, if your source makes a “mistak”, you copy the mistake because direct quotations are copied verbatim. However, you indicate that the mistake is not yours by using [sic], which means "thus" and tells the reader that the error appears in the original.

Example:

The professor stressed that "if your source makes a mistak [sic], you should copy the mistake because direct quotations are copied verbatim."

If quotations are verbatim, how do I leave something out of a quotation that I do not need?

Use ellipsis marks if you wish to leave something out of the middle of a quotation (perhaps it is not needed or will make your quotation too long).

Original Source:

She states that

many of our students' personal decisions will have the inherent dangers of instant gratification, and so will their political decisions. Virtual reality will make it possible for them to program themselves into scenarios we now merely fantasize about. As a result, imagination itself will require a new definition. (1)

Quoted with ellipses:

She states that

many of our students' personal decisions will have the inherent dangers of instant gratification, and so will their political decisions. . . . As a result, imagination itself will require a new definition. (1)

Note 1: There are only three ellipses marks used in this sentence. A period also appears, indicating that one sentence ended before the word "As." If you had only left out a few words in mid-sentence, then you would not need a period.

Note 2: Do not change the meaning of the quotation when you leave out part of it!

Note 3: Notice that now that information has been removed from the middle of  the quotation, it is only three lines long. It should no longer be indented.

Use ellipsis marks ( . . . ) at the beginning and end of quotations only if necessary. It is not always necessary to do so, and too many will damage the flow of your essay. Use them sparingly.

If my source quotes somebody else, how do I indicate this?

When you have a quotation within a quotation, handle it this way:

Indented original (article by David Fricke appearing in Rolling Stone):

Clapton [Eric] got the chills when he listened to that material recently. It was the first time he had done so in over fifteen years. "It got too much for me," he says. "Old memories started coming back; old issues raised their head. I think of the people in that band and what happened to them." (qtd. in Fricke 26)

Notice that this quotation is indented because it is longer than four lines. Therefore, no quotation marks are used at the beginning or the end. The quotation marks that appear at the end are the result of needing quotation marks around Clapton's remark, not because the entire paragraph is a quotation. Notice also that the first line is indented an additional five spaces. That's because it's the first sentence in the paragraph in the original. If you begin a quotation in mid-paragraph, there is no indention.

Clapton's name does not appear on your Works Cited page as he is not your source. Fricke is the source. Therefore, Fricke's name should appear. Since Clapton is speaking, however, use "qtd. in" (quoted in) for clarification.

  by Chelsea Lee and Jeff Hume-Pratuch

In this post you will learn how to present data gathered during surveys or interviews with research participants that you conducted as part of your research. You may be surprised to learn that although you can discuss your interview and survey data in a paper, you should not cite them. Here’s why.

Retrievability Versus Confidentiality

In APA Style, all sources must provide retrievable data. Because one purpose of references is to lead the reader to the source, both the reference entry and the in-text citation begin with the name of the author. But rules for the ethical reporting of human research data prohibit researchers from revealing “confidential, personally identifiable information concerning their patients, . . . research participants, or other recipients of their services” (APA Publication Manual [PM]; 6th ed., § 1.11, p. 16; APA Ethics Code, Standard 4.07). In other words, you must prevent the reader from identifying the source of information.

In this clash of principles, which one should triumph? The value of protecting participants’ confidentiality must always win out. “Subject privacy . . . should never be sacrificed for clinical or scientific accuracy” (PM § 1.11)—not even for APA Style.

Strategies for the Discussion of Research Participant Data

Although you don’t cite data you gathered from research participants, you can discuss them, provided that you preserve the confidentiality you guaranteed the participants when they consented to participate in your study (see PM § 1.11). In practical terms, this means that “neither the subject nor third parties (e.g., family members, employers) are identifiable” (PM, p. 17) from the information presented.

Strategies for the ethical use of data from research participants include the following:

  • referring to participants by identifiers other than their names, such as
    • their roles (e.g., participant, doctor, patient),
    • pseudonyms or nicknames,
    • initials,
    • descriptive phrases,
    • case numbers, or
    • letters of the alphabet;
  • altering certain participant characteristics in your discussion of the participants (e.g., make the characteristics more general, such as saying “European” instead of “French”);
  • leaving out unimportant identifying details about the participant;
  • adding extraneous material to obscure case details; and
  • combining the statements of several participants into a “composite” participant.

Choose the strategy that makes sense given the degree of confidentiality of information you must maintain and what details are important to relate to the reader. Keep in mind that in employing these strategies it is essential that you not “change variables that would lead the reader to draw false conclusions related to the phenomena being described” (PM,p. 17). 

Examples of How to Discuss Research Participant Data

Here are a few examples of how participant data might be presented in the text. The most appropriate presentation will depend on context.

  • One respondent stated she had never experienced a level of destruction similar to that caused by the 2008 Sichuan earthquake.
  • “Madge,” a 45-year-old Red Cross social worker, was in Sichuan province when the earthquake struck. “It was unlike anything else I have experienced,” she said.
  • MJ, a European social worker, said the earthquake was “unlike anything else I have experienced.”
  • A non-Chinese social worker said the 2008 Sichuan earthquake “exceeded levels of devastation I have ever seen before.”
  • Case 24 was injured in the earthquake.
  • Participant M said she had never experienced anything like the earthquake or its level of devastation.
  • Several employees of a humanitarian aid organization said that they were emotionally distressed by the devastation the earthquake left behind.

Data can also be presented in a table or figure provided these same standards are abided by. 

Going on the Record

If the research participant is willing to go "on the record," or include his or her name in the paper, use a personal communication citation (see PM § 6.20). In that case, you should write up the material you intend to use, present it to the participant, and get his or her written permission before including it (see PM § 1.11). In your paper, the information might be presented as follows:

  • M. Johnson (personal communication, May 16, 2008), a Red Cross social worker who assisted in the Sichuan earthquake recovery efforts, stated that “the earthquake exceeded levels of devastation I have ever seen before.”

Further Reading

The issues surrounding participant privacy in research reporting are complex and exceed what can be presented in this post. For further reading, consult the APA Publication Manual (6th ed., § 1.11) as well as the APA Ethics Code. 

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